We recommend you wear either business attire or national dress for the Welcome Reception and business attire for the Scholars Forum.
Please ensure you carry your photo ID with you at all times while you are in Canberra and especially when departing the hotel at 2:30pm on Wednesday. You will not be able to enter Parliament House without photo ID.
Please make sure you have checked your flight details carefully to make sure that the flight dates, times, meal preference and the spelling of your name are correct.
Please ensure you have your photo ID and check-in no later than 60 minutes before departure. It is your responsibility to ensure you arrive at the airport with adequate time before your departing flight.
Luggage weight limits apply on all domestic flights. You have an allowance of one item of checked baggage and one item of carry-on baggage. Any excess baggage will be an additional cost to you and is not covered by Australia Awards – South and West Asia.
If you choose to make any changes to your flight itinerary to accommodate other commitments, these will need to be made directly with Corporate Traveller and at your own cost.
Corporate Traveller Contact Information
Phone: 1300 654 805 (available after hours)**
Contact: Linda Staines, Travel Manager, Corporate Traveller
Quote: Your Booking Number (starts with a B) (top right-hand corner of your itinerary)
– you will need to pay for any costs associated with changing your flights directly to the travel agent.
– you must not arrive any later in Canberra than what is currently specified on your itinerary
– the Australia Awards team will not be able to assist you with any flight changes.
** It is best to contact the travel manager during working hours to make amendments. The fee to amend bookings during business hours is $27.50 and during after-hours is $44.
Travel to and from the airport (home state)
Australia Awards is committed to caring for the environment and ensuring that event planning is as eco-friendly as possible. We, therefore, ask that you use public transport where possible when travelling to and from the airport in your home state. If public transport is not available, we ask that you make an effort to ride-share with other scholars travelling to the event to minimise carbon emissions.
We will reimburse you for the cost of your travel to and from the airport in your home state. Please ensure you keep your receipts (uber, taxi or bus) and email all receipts together, to firstname.lastname@example.org.
You must provide your bank details to be reimbursed for these costs. Reimbursement will be made approximately one week after the event (assuming you have provided all necessary details).
Transport arrangements in Canberra
Further information regarding airport pickup and transport around Canberra will be provided in the coming weeks. All transport to and from the program venues will be organised for you.
Accommodation has been booked for you at the Mantra on Northbourne, 84 Northbourne Avenue, Canberra, ACT 2612.
The program has covered the cost of your accommodation. Your room is likely to be a one bedroom apartment, and the booking includes breakfast for one person.
The hotel is located one block from the centre of Canberra CBD. The events will not be held at the hotel.
An Australia Awards team member will greet you on arrival at the hotel and assist with check-in.
Check-in time is usually from 2:00 pm and your room may not be available on arrival and before your first activity. If your room is not ready, reception can store your luggage until it is available. We will make every effort to arrange early check-in, but this cannot be guaranteed.
Australia Awards will cover the cost of your room charge (breakfast included) only. Any additional expenses (e.g. extra bed, room service, phone calls, laundry, mini bar, other incidentals) charged to the hotel will need to be paid by you. Each guest’s final account will need to be paid prior to departing the hotel.
All breakfasts will be provided at the hotel for the duration of your stay. Breakfast is served from 7am in the restaurant located on the ground floor of the hotel.
Participants will receive a lunch allowance of $20 for Wednesday, 30 October 2019.
Lunch on Thursday, 31 October, will be arranged at the Forum venue.
Participants will receive a dinner allowance of $30 for each night they are in Canberra.
Meal allowance payment
The total meal allowance will be given to you in cash when you arrive at the hotel in Canberra.
Please be advised that the program is a rigorous one requiring a full commitment from participants. Family members will not be able to attend any of the sessions or activities with the participant.
Further information about this event, including the program, dress code, ground transport and advice on what to bring will be provided in the coming weeks.
We appreciate your patience and look forward to sharing these updates with you soon.